20 min read

Rehearse and Present

Slide Show → Rehearse Timings. F5 to present. Presenter View on a second screen.

Rehearse Before Open Day

Dr. Helen Marsh must finish the Main Hall welcome before lunch tours — rehearsal catches slides that run too long. The day before Saturday 14 March 2026, James Okonkwo runs Slide Show \to Rehearse Timings on NorthgateOpenDay.pptx, then tests Use Presenter View with the hall projector. Extend the display (Win+P on Windows) so the projector shows slides while the laptop shows notes and the next slide.

Dr. Helen Marsh wants the talk to finish before lunch tours. 1 Click Slide Show on the Ribbon. 2 Click Rehearse Timings . 3 Expected result: Slide Show opens with a timer in the corner. 4 Click or press Enter after each slide at the pace you plan to speak. 5 When asked Save the new slide timings?, click Yes . 6 Expected result: Slide Sorter view shows a time under each thumbnail.

James Okonkwo and Dr. Helen Marsh rehearse in the actual Main Hall when possible: 1 Slide Show \to Rehearse Timings — target under 12 minutes for slides 1-7 2 F5 — test transitions and department bullet animations 3 Presenter View — confirm notes appear on the laptop only 4 Laser pointer — press Ctrl+L during show to highlight a tour time 5 Save NorthgateOpenDay.pptx and copy to the hall laptop

Presenter View shows notes and the next slide on the laptop only. 1 Plug in the projector or hall screen. 2 Windows: Win+P \to Extend . Mac: System Settings \to Displays \to Extend. 3 Tick Use Presenter View on the Slide Show tab. 4 Click From Beginning (or press F5). 5 Expected result: Laptop shows Presenter View; projector shows the current slide full screen. 6 Click, press Enter, or use arrow keys to move forward. Fix: If both screens show the same full-screen slide, set Extend display, then tick Use Presenter View . Mirror mode shows the same image on laptop and projector — Presenter View may not appear.

F5 starts Slide Show from slide 1. Shift+F5 starts from the current slide — useful when rehearsing only the Tour and Departments slides. Ctrl+S saves; Ctrl+P prints. Do not confuse them during rehearsal.

Press Ctrl+L during Slide Show to highlight an area on the tour map without permanent marks. Switch back with Ctrl+A for the normal arrow pointer.

Example — Start Slide Show from slide 1: Press F5 to start from the beginning. Shift+F5 starts from the current slide. Ctrl+S saves the file — it does not start Slide Show.

Practice

Which shortcut starts Slide Show from slide 1?

Rehearse Before Open Day

Dr. Helen Marsh must finish the Main Hall welcome before lunch tours — rehearsal catches slides that run too long. The day before Saturday 14 March 2026, James Okonkwo runs Slide Show \to Rehearse Timings on NorthgateOpenDay.pptx, then tests Use Presenter View with the hall projector. Extend the display (Win+P on Windows) so the projector shows slides while the laptop shows notes and the next slide.

Record Rehearse Timings

Dr. Helen Marsh wants the talk to finish before lunch tours. 1 Click Slide Show on the Ribbon. 2 Click Rehearse Timings . 3 Expected result: Slide Show opens with a timer in the corner. 4 Click or press Enter after each slide at the pace you plan to speak. 5 When asked Save the new slide timings?, click Yes . 6 Expected result: Slide Sorter view shows a time under each thumbnail.

Rehearsal Checklist in the Main Hall

James Okonkwo and Dr. Helen Marsh rehearse in the actual Main Hall when possible: 1 Slide Show \to Rehearse Timings — target under 12 minutes for slides 1-7 2 F5 — test transitions and department bullet animations 3 Presenter View — confirm notes appear on the laptop only 4 Laser pointer — press Ctrl+L during show to highlight a tour time 5 Save NorthgateOpenDay.pptx and copy to the hall laptop

Present with Presenter View

Presenter View shows notes and the next slide on the laptop only. 1 Plug in the projector or hall screen. 2 Windows: Win+P \to Extend . Mac: System Settings \to Displays \to Extend. 3 Tick Use Presenter View on the Slide Show tab. 4 Click From Beginning (or press F5). 5 Expected result: Laptop shows Presenter View; projector shows the current slide full screen. 6 Click, press Enter, or use arrow keys to move forward. Fix: If both screens show the same full-screen slide, set Extend display, then tick Use Presenter View . Mirror mode shows the same image on laptop and projector — Presenter View may not appear.

Laser Pointer During the Talk

Press Ctrl+L during Slide Show to highlight an area on the tour map without permanent marks. Switch back with Ctrl+A for the normal arrow pointer.

Example — Start Slide Show from slide 1: Press F5 to start from the beginning. Shift+F5 starts from the current slide. Ctrl+S saves the file — it does not start Slide Show.

Practice

Which shortcut starts Slide Show from slide 1?