29 min read

Collaboration

Co-authoring, sharing, permissions, and version history.

Co-authoring on SharePoint

James saves NorthgateHandbook.docx to the staff SharePoint library. AutoSave toggles on. Dr. Helen Marsh edits the welcome page while James formats uniform rules — two cursors appear with initials. Share button \to enter emails \to Can edit or Can view . Version history (File \to Info \to Version History) restores yesterday's file if someone deletes a chapter.

Hands-on steps

Goal

$Share the handbook for co-authoring.$

$James Okonkwo adds this to NorthgateHandbook.docx as part of one polished student handbook, policy pack, and open-day collateral before families arrive.$

Save to cloud

Where

FileSave As

Do this

File \to Save As \to choose SharePoint or OneDrive folder \to save NorthgateHandbook.docx .

You should see

$AutoSave may turn on.$

Before you continue

Before you go on

Before you click Next, confirm on your computer: 1 You completed every hands-on step above — not just read them. 2 NorthgateHandbook.docx is saved (Ctrl+S / Cmd+S). 3 You can explain why this skill matters for open day at Northgate Academy — not just where the button lives. Dr. Helen Marsh spot-checks this chapter before Saturday 14 March 2026 .

Practice

Where do you see previous saved versions in Microsoft 365?

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